Harmony Ridge Estates Homeowners Association DRAFT ONLY BOD MINUTES – TO BE APPROVED AT NEXT SCHEDULED BOARD MEETING The meeting was called to order at 6:04 pm at the Harmony Library, Fort Collins, Colorado. A quorum was established. Board members present included Leila Russell, Juanita Hanson, Richard Hanson, Jim Kagan and Jim Schmidt. Sherry Jefcoat was present from Legend Property Management & Real Estate Services, LLC. The minutes from the previous board of directors’ meetings held on July 6, 2009 were reviewed. A motion was made to approve the minutes as submitted. A second was provided and the motion passed. OPEN DISCUSSION Sherry stated that Hurr Sprinkler had evaluated the irrigation system on Dusty Sage, and after replacing a solenoid, it appears that the system is now functional. In addition, the irrigation system for the area at the corner of Harmony/Chokecherry has been repaired and is now functioning as well. It was again suggested that all homeowners have the board meeting minutes emailed to them, as well as any timely information that the Board feels is necessary to share with the residents. Legend is in the process of obtaining all the current email addresses for the residents. Jan Harvey volunteered to retrieve any email addresses that are missing and this will make the email list more complete. Owners will receive a postcard from Legend to mail back with the updated information. The magazine solicitors in the neighborhood were discussed, and due to the City’s Green River ordinance, any solicitor must have a license to do so. It was suggested that homeowners ask the solicitor for a copy of their license, and if they have none, they can choose to call the police to inform them of the unlicensed solicitor. The sidewalk along the west portion of the single family homes does, in part, belong to the Harmony Ridge HOA. Sherry will make sure that the snow removal contractor is aware of this area, and serviced in the winter. COMMITTEE REPORTS The ACC reported that they have finalized and/or approved three submittals, one for a fireplace revision, exterior lighting and tree placement. The Entrance Committee reported that they had met and reviewed various signages throughout Fort Collins, and created a list of requirements to be submitted for bid. One draft has been received, with two others are forthcoming. OLD BUSINESS Three companies who specialize in long term reserve studies have been contacted, and the Board will review their bids for conducting this study and contract with the company best suited for the Association’s needs. The reserve study will be done prior to the end of 2009 and the outcome will be included in the 2010 budget for the additional maintenance fees associated with each of the townhomes. There was no report on the walkway lights, but Fred Swinson will be contacted again to see if he has any further information. Rick reported that approximately 90% of the triangle revision has been completed and that Mill Brothers will be using the vacant area until the final plantings, sometime in October of this year. The City’s process for turnover of the area has been started, with the final turnover date tentatively set for March 2010. NEW BUSINESS The Rutt units have had the garage trim and pillars stained, and there was a question as to whether the staining of the fascia board on the decks was also an Association responsibility. Sherry has obtained a bid for $3000.00 for the staining of the fascia boards. Rich & Juanita reported on the current state of the Ash Bore beetle infestation (and others), with an estimate from Lawn Doctor to feed and treat the trees for the upcoming two seasons in an effort to save the infected trees. The Board will review this estimate, as well as another obtained by Rich & Juanita and proceed accordingly. The intermittent turning off of the pump at the water feature was discussed, and this will be revisited next spring, when repairs or replacement of the pump may need to be addressed. New Phase 2 requirements and restrictions have been presented to the Board by Stoner Construction and will be reviewed prior to filing with the City. NEXT BOARD OF DIRECTORS MEETING Monday, November 2, 2009 at 6:00pm at the Harmony Library, Fort Collins, Colorado. With no further business to conduct, the meeting was adjourned at 7:50 pm. Respectfully submitted, Sherry Jefcoat, Legend Property Management & Real Estate Services, LLC
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