Harmony Ridge Estates Homeowners Association DRAFT ONLY BOD MINUTES – TO BE APPROVED AT NEXT SCHEDULED BOARD MEETING The meeting was called to order at 6:08 pm at the Harmony Library, Fort Collins, Colorado. A quorum was established. Board members present included Leila Russell, Juanita Hanson, Richard Hanson and Jim Kagan. Sherry Jefcoat was present from Legend Property Management & Real Estate Services, LLC. The minutes from the previous board of directors’ meetings held on September 14, 2009 were reviewed. A motion was made to approve the minutes as submitted. A second was provided and the motion passed. OPEN DISCUSSION A concern was raised about the snow removal process for the previous storm, and why two visits were made. Leila stated that the charges for snow removal were not hourly and that we would be billed on a per driveway basis. Since this was one snow event, only $26.00 per driveway would be charged. 2010 landscape maintenance bids have been obtained and the Board will review the bids and make their decision prior to the Annual Meeting. Sherry stated that the fall feeding of the trees in need has begun. It was again noted that the sidewalk along the west portion of the single family homes does indeed, in part, belong to our HOA. It was not cleared for this past storm even though Paul Novey had been notified. COMMITTEE REPORTS The ACC reported that they have finalized and/or approved two submittals, one for landscaping and one for front step revisions. OLD BUSINESS Aspen Reserve Studies has been contracted to perform the reserve study for our HOA. It is estimated that their report will be finalized this week, so that the 2010 proposed budget can be completed and sent out with the Annual Meeting notice in mid-November. There was no report on the walkway lights, but Fred Swinson will be contacted again to see if he has any further information. If he is unable to allocate time to this task, Sherry will research various light models and forward those onto the Board. Rick reported that the city is currently processing the vacation of the triangle. The turnover is still estimated to occur in March to May of 2010. Sherry stated she is waiting on three other sign renditions to forward onto the Entrance Committee for their review. The committee will meet prior to the Annual Meeting to discuss the design and the staged landscaping of the entrance feature. Leila stated that the 2010 proposed budget is nearly complete, except for the final reserve study amounts that may need to be incorporated. It was suggested that a Board Resolution be made concerning the collection of working capital reserve amounts, varying by unit type, at closing when a member’s home is sold. Most members present did not see the benefit of this, so the discussion was tabled and will be reopened at the January meeting. It was suggested that the verbiage for the Resolution be sent out to members for their review, prior to any discussion or adoption of this resolution. Board member Juanita Hanson formally resigned from the Board of Directors, and her resignation was accepted. A motion was then made to appoint homeowner Doyle Norman to the Board to finish out Juanita’s term. This motion was seconded and Doyle was appointed to the Board of Directors. A question was raised as to the duties of various officers on the Board as well as the role of the management company. It was suggested that two signatures be required on every Association check issued and that a policy of checks/balances be adopted. In addition, the members would like to see current financial reports posted on the website, which can now be done since the entire financial reporting has been updated and reorganized. It was also suggested that the Secretary of the Board send out emails to all on the email list, noting important events happening within the Association on months when a Board of Directors meeting is not held. NEXT MEETING HARMONY RIDGE HOMEOWNERS ASSOCIATION ANNUAL MEETING With no further business to conduct, the meeting was adjourned at 8:04 pm. Respectfully submitted, Sherry Jefcoat, Legend Property Management & Real Estate Services, LLC
Harmony Ridge Homeowners Association An executive session of the Board of Directors was called to order at 7:56 pm. Members present included Leila Russell, Jim Schmid, Jim Kagan, Rich & Juanita Hanson. Sherry Jefcoat from Legend Property Management was also in attendance. Various collection matters were discussed and reviewed. Sherry will forward the Boards’ responses onto the proper parties in question. With no further business to conduct, the meeting was adjourned at 8:11 pm. Respectfully submitted, Sherry Jefcoat, Legend Property Management & Real Estate Services, LLC |