Harmony Ridge Estates Homeowners Association
Board of Directors Meeting
January 4, 2010

DRAFT ONLY BOD MINUTES - TO BE APPROVED AT NEXT SCHEDULED BOARD MEETING

The meeting was called to order at 6:12 pm at the Harmony Library, Fort Collins, Colorado. A quorum was established. Board members present included Leila Russell, Jim Schmid, Ron Parkinson, Bob Medlock and Doyle Norman. Sherry Jefcoat was present from Legend Property Management & Real Estate Services, LLC.

The minutes from the previous board of directors' meetings held on November 2, 2009 were reviewed. A motion was made to approve the minutes as submitted. A query was raised from the floor regarding the September 14th, 2009 minutes as to a change that was not noted in the approval of these minutes. A second motion was made to approve the November 2, 2009 minutes with the following corrections: “the September 14th, 2009 minutes should have been approved with the addition of a correction stating that “draft minutes from the Board meeting minutes will be emailed in a blind copy within 7 days of the meeting to the membership”. A second was provided and the motion passed.

OPEN DISCUSSION

Jan Harvey stated that no one from the City of Fort Collins has inspected the detention pond in Phase 2 or given her an update on the status. As this is still under the control/care of the developer of Phase 2, the Harmony Ridge Homeowners Association does not have jurisdiction over this area. Jan will continue to contact the City of Fort Collins for updates and get an inspection done to assess what still needs to be done by the developer.

Jan Harvey stated that she had provided an email update card to be sent out with the Annual Meeting Notice to homeowners who do not have a viable email address registered with Legend. To date, only a few owners have provided us with their current information. All owners should verify their email address, home address and phone number with Legend Property Management via email at sherry@legendpm.com to be sure that we have your current information. We want to be sure that all owners are receiving HOA information via email or mail if you do not have an email address.

Jan Harvey stated that the sidewalks in front of the vacant lots in Phase 1 were not shoveled after our last snow. Sherry contacted the snow removal company and was assured that they are indeed shoveling these areas. High winds and drifting snow covered some areas after they were cleared so Sherry did have them come out again on December 30th to again clear the sidewalks.

COMMITTEE REPORTS

The ACC reported that they have finalized and/or approved one submittal for a garage door replacement. The new garage door does not have the required window panels but will be retrofitted to meet the Association's standards.

A new ACC procedure will be implemented in 2010. All ACC applications will be posted on the HOA website so that homeowners who are interested may see what is coming up for approval at the next ACC meeting. If an owner would like to address the committee about an issue pertaining to any pending application, they may attend the next scheduled meeting of the ACC. Once the application has been approved by the ACC it will be posted as approved on the HOA website. If any owner has an issue with any approval, they may bring their complaint before the Board of Directors within 45 days of approval. This is per our Covenants, Section 4.3 (u).

Cindy Cashman questioned the progress of the Entrance Sign Committee's requests to various signage companies. Sherry stated that she had been in contact with 2 sign companies. Both have acknowledged receipt of the request for proposal but due to the holidays and family obligations have to date not provided us with potential designs. Jan Harvey expressed concern that these sign companies did not seem to respond in a timely manner to the Association. Leila stated that she would research area signage companies to come up with alternative sources.

OLD BUSINESS

The draft Reserve Study from Aspen Reserve has been received. The Study will be reviewed by the Board and Aspen Reserve via conference call in January to clarify the amounts that each type of home in our development needs to contribute to their respective reserve accounts for future maintenance needs.

Sherry presented 4 different models of commercial walkway lights to the Board for their review. It was felt that a “down light” would be most agreeable to the community. Various models of down lights will be presented to the Board for a final selection. The installation will take place this spring.

Jim Schmid presented the concept of creating a working capital reserve system that would be collected at closing when any property is sold in our development. This would include those in Phase 2. It is customary for new developments to have a working capital fund established. Harmony Ridge does not currently have this system in place. The Board will further review the pros and cons of this system and evaluate the need for this, especially as more Phase 2 units are sold.
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NEW BUSINESS

The Board has agreed to have a public Board meeting each month of the year rather than the current schedule which was a public Board meeting in the odd months and a working Board meeting (for Board members only) in the even months. The format of the meetings will remain the same – open discussion from 6:00 to 6:30 PM followed by the Board meeting. The meetings are scheduled for the first Monday of each month (dependent on availability) at the Fort Collins Library on the Front Range campus. The next scheduled meeting is February 8th (2/1 was not available) at the library.

The 2009 financials are in good shape. The year will be closed out in January and the end of the year totals for each of our accounts will be posted. Starting with the January 2010 financial, an update will be given at each meeting and posted on the HOA website. (The accounting will always be for the previous month due to the schedule of receipt for the bank statements.)

A quarterly newsletter will be implemented with a first published date of 3/30/10. Any member interested in submitting an article, classified ad, business ad, etc., will need to email their submission to the Board Secretary, Ron Parkinson, at parkinsonrj@comcast.net. The deadline for submittals is March 15th for the March newsletter.

It was also suggested that the Board Secretary send out an email to all owners on the email list if an important event occurs within the Association and owners would benefit from knowing the details.

There has been some confusion about the pick up of recycling in our development so here is what we have found out thanks to Jan Harvey. Gallegos will continue to pick up recycling every week until further notice. Each owner will receive notification from Gallegos prior to them going to every other week pickup.

NEXT MEETING

HARMONY RIDGE HOMEOWNERS ASSOCIATION BOD MEETING
Monday, February 8th at 6:00pm at the Fort Collins Library on the Front Range Campus.

With no further business to conduct, the meeting was adjourned at 7:29 pm.

Respectfully submitted,

Sherry Eichman, Legend Property Management & Real Estate Services, LLC
(Please note Sherry's change of name)

Harmony Ridge Homeowners Association
Board of Directors Meeting
Executive Session
September 14, 2009

An executive session of the Board of Directors was called to order at 7:56 pm. Members present included Leila Russell, Jim Schmid, Jim Kagan, Rich & Juanita Hanson. Sherry Jefcoat from Legend Property Management was also in attendance.

Various collection matters were discussed and reviewed. Sherry will forward the Boards’ responses onto the proper parties in question.

With no further business to conduct, the meeting was adjourned at 8:11 pm.

Respectfully submitted,

Sherry Eichman, Legend Property Management & Real Estate Services, LLC