Minutes of the Open Board Meeting, January 7, 2008

1. Motion made to have Board Secretary take meeting minutes starting in January 2008. Moved, seconded and approved.

2.Open Discussion.
a.Request to have all HOA members who speak state their name so it can be noted in minutes when necessary. b.Larry Peterson, our insurance agent, will be asked to come to a future meeting to

explain our policy coverage.
c.Carrie W. announced that Barb Patterson at Front Range Community College would be willing to meet with the Board to discuss the possibility of using our development as a landscaping project for her

students (and work free of charge). She would also submit for a grant to pay for the supplies.
d.Question was raised as to whether empty lot owners are paying for snow removal of their sidewalks. Nancy will check on this.
e.Rick M. will follow up with the water feature contractor and the city regarding the triangle in the spring.
f.The Covenant Review Committee will present a complete report at the March meeting.
g.It was noted that the handbook needs to be updated.

3.Old Business – none

4.New Business – Initial projects that the Board will undertake in 2008
a.Review All Property Services contract and discuss HOA expectations
b.Review the yearend financials and the current budget layout. The overall budget process will then be updated. A monthly accounting will be available prior to each Board meeting once the process is

engaged.
c.Investigate with our insurance carrier the feasibility of assigning a set fee for insurance based on the individual construction, size and/or market value of each type of townhouse unit.
d.Establish the ACC as directed by the Covenants and create subcommittees for landscaping, maintenance and sprinkler systems so that we have a more harmonious and effective process. Members are

encouraged to sign up.
e.Jim Newcomb, developer of Phase 2, requested permission to post a sign advertising homes for sale. A motion was made, seconded and unanimously approved to allow a sign to be erected in the triangle

to promote the sale of homes at Trail’s Edge contingent upon Jim Newcomb securing from the city all the proper requirements; the final approval for the appearance will be up to the ACC; the fee will be $1.00

per day with a minimum of $500.00 ($125.00 quarterly) paid to the HOA and assigned for ultimate landscaping to that area. After one year, with 30 days prior notice from the HOA, the sign would need to be

removed.

5.Adjournment

Notice: September HOA meeting has been changed from 9/1/08 (Labor Day) to 9/8/08